RLS Construction, LLC — a Texas commercial interior contractor (drywall, framing, acoustical) — was running its business on spreadsheets, paper timecards, and a patchwork of disconnected tools. Solvyr built them a custom construction-management platform: crew scheduling, GPS-verified timekeeping, AIA-style progress billing, lien-waiver generation, and two-way QuickBooks sync — all in one place.
2025 – 2026 · Productization That custom build became WorkForce XL — the same engine, now configurable per trade and available to any specialty sub. Twenty trades preloaded, founder pricing for the first 12 subscribers. See the product →
Figures reported by RLS Construction's operations lead after 6 months of use.
RLS's operations team was losing hours every week to busywork that didn't actually move any job forward — and losing visibility into the hours that should have been billable.
Six modules, one authentication tier, shared data. Each module was scoped, built, and shipped in 2–4 week sprints with working demos every Friday.
Built, hosted, and maintained by Solvyr since 2024.
Weekly grid that matches crews to jobs with work-type classification (framing, drywall, acoustical, etc.). Clock-ins are validated against a configurable geofence around each job site — no more buddy punching, no more ghost hours.
AIA Style Pay Apps generated from within the software — completely filled out and ready to send. Native Schedule of Values support with scheduled-vs.-actual tracking per line. Pay applications 1 through 20 generate with retainage calculated automatically and fully released on the final draw.
Budget sheets, material library with price history, unit-cost tracking. Approved estimates convert to contracts with the QuickBooks customer link carried over — no re-keying, no mismatched customer records.
Every change order runs through a formal approval workflow. On approval, the change auto-syncs to the matching QBO estimate as new line items. Nothing gets invoiced before it's approved, and nothing approved gets lost.
Supervisors file daily field reports from the job site — narrative, crew sign-in, photos. Photos compress on upload and land in a job-specific Dropbox folder with a shared link attached back to the report. PDF exports generate on demand.
A finance-team dashboard with aging reports, expense cache, recurring-payment detection, and statement-of-account reconciliation. Every QBO sync is logged, so a CPA can trace any number back to the source document.
Saves time crafting and manually editing PDFs by saving Customers, Jobs, and a Lien Waiver Template — create a fully-filled waiver in seconds rather than minutes. All 50 state approved formats supported.
Pulled from the live platform RLS uses every day. Worker names and a few internal job titles are blurred at the client's request — everything else is real production data.
Five production integrations — chosen because they already live in the client's workflow, not because they're fashionable.
OAuth-based sync for customers, items, estimates, invoices, and payments. Every pay app and change order lands in QBO as a matched line item. Payments flow back the other way. Every sync is audit-logged.
Photo and document backbone. Per-job folder trees, compressed uploads, shared links attached to field reports and contracts. Token refresh is automated via an admin cron.
Powers the timeclock geofence. Job addresses geocode on save; clock-in coordinates validate against the saved fence before the entry is accepted.
Meeting audio uploads are transcribed and parsed for action items. Items drop into the assigned user's dashboard. Frontier-model routing keeps costs flexible as the market shifts.
Direct integration with a primary building-materials supplier: product catalog, quote requests, order placement, and payment tracking — without leaving the platform.
Outgoing alerts for aging invoices, field-report distribution, and approval-workflow notifications. Routed through the client's existing mail server — no third-party mail dependency.
qbo_estimate_links.
The work that used to take a full person every week just… happens. Timecards, invoices, pay apps — it's all one system now.
Specialty trade sub looking for the productized SaaS — preloaded for your trade, founder pricing for the first 12 subscribers? Look at WorkForce XL. Different operations bottleneck and want a Solvyr custom build like this one? Book a 20-minute fit call.