Pay app prep eats 90 minutes per cycle.
Open Excel. Find last month's file. Type new percentages. Match QBO costs against memory. Print, sign, scan, email — hoping the math is right.
WorkForce XL · For specialty trade subcontractors
Submit the pay app on Tuesday.
Submit the pay app on Tuesday.
Walk out at 5 on Friday.
WorkForce XL is the back office for specialty trade subs — built for the way you bill, not the way a GC bills. AIA pay apps from real job costs, lien waivers tracked per supplier, supplier statements reconciled, geofenced crew clock-ins, in-browser PDF takeoff, clean QuickBooks Online sync. Ships preloaded for drywall, electrical, plumbing, mechanical, fire sprinkler, and fifteen more trades.
Founder pricing · First 12 subs · $799/mo locked for life · 25 users included · free concierge migration
The problem
Subs run the back office in Excel. It compounds.
Most construction software was built for general contractors. Subs get the leftovers — a spreadsheet, a bookkeeper underwater every Friday, and a stack of single-purpose tools that don't talk to each other.
Three suppliers, three waivers — every month.
Email each supplier. Wait for the PDF. Forward it to the GC. Forget which ones came back. The GC won't release retainage without all of them.
$14K supplier statement, line by line.
Print the statement. Print the POs. Print the bills. Two hours of sticky notes to confirm what you already paid. Then the next month, do it again.
How it works
Four steps. Built for subs.
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01
Pick your trade
Drywall, electrical, plumbing, mechanical, fire sprinkler, and fifteen more. The tenant ships preloaded with your SOV codes, work types, and starter material library.
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02
Wire up the basics
Connect QuickBooks Online and Dropbox. Import your customers and jobs. We do it with you — free, on a 90-minute call.
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03
Run a real pay-app cycle
AIA G702/G703 generated from real job costs. Lien waivers tracked per supplier on the same screen. The supplier statement reconciles against your POs.
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04
Friday at 5
Bookkeeper closed her laptop at 3. You walk out at 5. Tuesday's pay app is already approved.
Built for specialty trades · Not retrofitted
The features the GC tools never ship.
Every WFXL tenant ships with the sub-specific workflows the generic SaaS tools either don't have or charge extra for.
AIA G702/G703 from real job costs.
Auto-suggested percent-complete per SOV line from your cost-to-date. Lien waivers tracked per supplier on the same pay app — approval gated until they're in. Conditional, unconditional, partial, final — all four types, ready to send.
Normally enterprise-tier. Here, included.Monthly statement, reconciled in minutes.
Upload your supplier's statement. The pipeline matches it line-by-line against your POs and bills. High-confidence matches get one-click confirm. Discrepancies surface as recommendations.
Almost no SMB tool ships this.Bid off this week's reality.
Live distributor purchase history pulled from Kodaris — min, max, average per product code. Mark up PDF plans in the browser with layers and assemblies. Trade-specific material library priced for your spend.
PDF.js + Konva, fully in-browser.
Outcomes · What changes
Your bookkeeper gets her week back.
8–15 hrs
Saved per month on supplier statement reconciliation
90 min → 12 min
Pay-app prep per cycle
20 trades
Preloaded on day one
Design targets. Founding-customer cohort figures will replace these as they're confirmed in production.
How it started
Built first for one drywall sub. Now twenty trades.
RLS Construction, LLC · 2024–2025
See the original RLS build →
In 2024 we built a custom construction-management system for RLS Construction, LLC — a Texas commercial-interior contractor. Crew scheduling with GPS timeclock, AIA-style progress billing, all-50-state lien waivers, two-way QuickBooks Online sync. One drywall sub, one engagement, one custom build. WorkForce XL is the productized version of that system — same engine, now configurable per trade, available to any specialty sub.
Ready when you are
First 12 subs get founder pricing.
$799/mo locked for the life of your account. 25 users included. Free concierge migration of your QBO data and current contracts. 20-minute walkthrough on your trade's pay-app cycle — not a generic demo.